Tag Archive for 'Outlook'

Get the Most from the New Outlook 2013

Outlook has been around for what seems like forever, and Microsoft doesn’t spend too much time creating big new features. Instead, the new Outlook 2013 is essentially the same powerhouse application as before but has been upgraded to help you streamline basic tasks, put your documents in the cloud, and work better on mobile and touchscreen devices. In other words, Microsoft has done a great job in helping you do things more efficiently and skip unnecessary steps, which makes it a fantastic email application platform when it comes to productivity. Here are just a few ways you can save time with Outlook 2013.

Take a Quick Peek: Rather than open up your calendar, contacts, or other Outlook items, you can now hover over the icon with your mouse to take a quick peek at the info you need. It’s a small but very helpful feature that can save you a few minutes every day, and those minutes add up.

Touch Your Emails: Rather than open each email or check off which ones you want to delete, you can take a quick look at the contents of an email and decide whether you want to delete, tag, or move it without having to open it up. The Quick Delete function is very helpful and I like to schedule two or three specific times of day to go through and clean out my email this way. It helps avoid being distracted by incoming email throughout the day and I make sure I decide what to do with each message right then and there.

Skip a Step, Reply Inline: Another welcome new feature is the Inline Reply function. Rather than hit reply, I can just start typing and Outlook automatically creates a new message. If I go do something else and then come back, Outlook saves the inline reply as it would any other draft.

Use Copy2Contact to Capture Contacts: Just like the quick delete and inline reply functions that help you skip a step, Copy2Contact is a must-have for every Outlook user. It captures contact information right out of email signatures, and appointment dates/times from messages. One keypress and BOOM! They’re saved in Outlook. The more steps you skip, the more time you save. Copy2Contact for Outlook 2013 will be ready before the final release date in October.

Use the Availability Function To Save Time: Email is great, but sometimes you need something as soon as humanly possible. The Outlook 2013 contacts view allows you to see who is available and who can’t respond to your email right now, similar to Gmail. If you need something done fast, Outlook will let you know that you’re better off getting in touch a different way.

If you’ve checked out the new Outlook 2013 Preview and want to share some of your own productivity tips, we’d love to hear from you! We may even feature your tips for the entire Copy2Contact community to see. Please leave a comment.

Outlook and BlackBerry: Copy2Contact Guesses The E-Mail If Not Present

If you frequently grab contact information from email signatures, you may have noticed that people often don’t include their email address since it’s already in the header of the message.  However, when you grab the signature block, Copy2Contact can’t see the email address since it can’t be highlighted at the same time.

For users of Microsoft Outlook and BlackBerry, however, Copy2Contact is smart… when it detects that no email address was found in the captured text, it guesses that the email address is the same as the sender of the message and alerts you!

Outlook with guessed email

Copy2Contact Add-in for Outlook

If you use Copy2Contact with Outlook, a separate component is installed called the Copy2Contact Add-in, which actually works inside Outlook to provide some additional features to the Copy2Contact program itself.

One feature is that the Copy2Contact Add-in allows Copy2Contact to “guess” the email address of a contact if you’ve captured text from an incoming email inside Outlook. If the text you highlighted does not include an email address, Copy2Contact can get the sender of the email message from Outlook via the Add-in and offer it to you as an option.

Another feature provided by the Add-in is a special menu on each Outlook item window with some extra options, such as “Copy As Text”. See Reverse Copy2Contact for more info.

Outlook, however, is notoriously idiosyncratic when it comes to Add-ins, and it can seemingly randomly decide to disable an add-in and even report that the add-in has caused Outlook to crash. If the add-in is disabled by Outlook, the features it provides will all of a sudden not be available.

If you find that features provided by the Copy2Contact Add-in have stopped working, you can re-enable the add-in inside Outlook. You can also disable the add-in if Outlook insists that it is causing a problem.

Outlook 2000-2003: Open Outlook and go to “Tools”, then “Options”, then the “Other” tab, then “Advanced Options”, then “COM Addins”. Check (or uncheck) the “Copy2Contact add-in” option and then click OK. Close Outlook, close and re-open Copy2Contact.

Outlook 2007: Go to “Tools”, then “Trust Center” and click on the “Add-ins” section. Click on the “Copy2Contact add-in” and then click on the Go button towards the bottom. The “COM Add-ins” page will open and you can check (or uncheck) the “Copy2Contact add-in” there.

Outlook 2010-2013: Go to “File”, then “Options” and click on the “Add-ins” header on the left. At the bottom next to the word “Manage,” choose “COM Add-ins” and click the “Go” button. The “COM Add-ins” page will open and you can check (or uncheck) the “Copy2Contact add-in” there.

If Outlook keeps disabling the add-in, another option is to download and re-install Copy2Contact, which should restore the add-in as well. Download here.

Open Outlook and go to “Tools”, then “Options”, then the “Other” tab, then “Advanced Options”, then “COM Addins”. Uncheck the “Anagram add-in” option and then click OK. Close Outlook, close and re-open Anagram.In Outlook 2007, go to “Tools”, then “Trust Center” and click on the “Add-ins” section. Click on the “Anagram add-in” and then click on the Go button towards the bottom. The “COM Add-ins” page will open and you can uncheck the “Anagram add-in” there.

Outlook users: Capture to a specific folder

olfoldersIf you use different Outlook folders to store information for different projects, you might want to configure Copy2Contact to use those folders instead of the defaults. This feature is available only in Copy2Contact PRO, but can be tried out during the 14-day trial period.

Open Copy2Contact’s Target Apps settings by clicking the Copy2Contact icon in your system tray (next to your clock) and choosing Utils, then Target Apps. Then on the Outlook page of the dialog, press the Default Folders button.

This is particularly useful with Business Contact Manager for Outlook, which stores contacts in its own folder.

Click here to open Copy2Contact’s Outlook Target Apps settings now (Copy2Contact must be installed on your computer).