Monthly Archive for December, 2012

How Nate Silver Can Save Your Business

On election eve, every media outlet was talking about how close the Obama-Romney race would be. Not Nate Silver. He had been steadily raising Obama’s probability to win every day leading up to the election. Even as Fox News was covering the election, Karl Rove was claiming that Romney will pull close or even win, the numbers he was looking at told him so. At that point Silver had Obama as a 90+% lock to win. When it was all said and done, Obama won by 126 electoral votes and the guy with the numbers, not the ideology, looked like a genius.

Why had the rest of the media gotten it so wrong? For the same reason so many business owners get it so wrong – we only want to listen to the numbers we want to listen to. Nate Silver is a numbers guy, he processes all the numbers he gets. The media sees a left leaning poll and a right leaning poll and they will give more credence to whichever one supports their ideology. That’s why Nate Silver gets it right and Karl Rove is flabbergasted that the numbers he wanted to believe in didn’t match reality.

The election was certainly a wake up call for the media but it should ring true with business owners as well. No, not because of taxes. Because we all look at analytics, social media followers, sales, budgets, expenses, and tons of other numbers and try to fit those into the narrative we’ve built for ourselves. Instead, we need to resign ourselves to the fact that numbers don’t lie, only people do – often to themselves.

Most businesses have only one goal – more money. Everything you do has to somehow bring in more money. If it isn’t, you’re doing it wrong and you are lying to yourself about how much value all that effort you put in is worth.

Analytics

First, if you’re simply looking at analytics, not analyzing them, you may as well not use them at all. What you call “good traffic numbers” could easily be untargeted hits that won’t turn a profit for your business. You have to consider what the numbers mean to your business – where is the traffic coming from, where are they landing, how long are they staying, etc. Traffic is not the goal, sales conversions are. Mitt Romney led in many national polls but his massive lead in places like Oklahoma didn’t matter, only the ones in states like Ohio and Florida did. Don’t fool yourself into being married to the traffic numbers if that traffic isn’t doing anything for your bottom line.

Social Media

What you call a “good social media following” could easily be a bunch of people that simply skim over your content daily or followed/liked your page only to get an offer. The number of followers can give your ego a good boost but, as with analytics, if you aren’t engaging the right people, the number of followers simply doesn’t matter.

Sales

What you call “good sales numbers” could easily be wasted opportunities to upsell customers, sell them more, or at least get them to refer their friends. For all the effort you spend on marketing, content, and everything else, consider how much return they bring back versus a simple thank you email to an existing customer or a discount offer for referring a friend. Stop acting like a big multinational with a huge marketing department, focus on the basics and stick with what works for you – not others.

Figuring Out Your Business Formula

You hear business numbers guys talk a lot about return on investment. Probably because it’s the only real number that matters. If your investment of time and/or money isn’t paying off, why keep throwing money at a losing hand?

As a small business owner, you’re also strapped for time and cash which means you have to be very selective about where you spend both. This is where most business owners shoot themselves in the foot. We tend to build our strategies based on what works for others. Just like CNN and Fox News, though, all the case studies you read are simply there to support an existing viewpoint. Your own numbers never lie and never lead you down the wrong (and expensive) path. Stop trying to make things fit into “how you want things to be” and realize that the numbers are truly all that there is.

Go Fire Yourself

You have your own business, you’re in control of everything, and you answer to no one. You’re living the American Dream. But you want to be more successful. Your business simply isn’t growing like you wanted. Odds are, you have fallen into the trap that countless small business owners are already in – you are doing too much and not doing it well enough.

If I had an employee who wasn’t producing the results I wanted, I would replace him with a new contractor. If you’re not producing the results you want for your business, logically the only solution would be to fire yourself.

Step back for a second and truly consider what you bring to the table. No one, literally, no one, can do everything that goes into building a growing business. At least not as well as it could be done. You need to figure out where your strongest assets are and stop doing all of the things that you aren’t good at and eat up your time. So what are you good at?

I’m a Good Manager

Most good business owners fall under this category. As the boss, you need to manage your team just like a football coach manages his. You never see Rex Ryan throw on some pads and throw a football. That’s not his job. Good managers should manage and delegate well, not do the work of the people they manage. Certainly many small business budgets are prohibitive but with the wealth of contractors available, there are truly very few businesses that can’t afford to invest in assistance in any field.

I’m a Good Developer

Many online business owners are developers who created their very own application or service. But just because you made your own product with your own sweat and tears doesn’t mean you are the best person to run the business end. Developers don’t always make good managers and rarely make good marketers or sales people. Developers need a partner even more than they need employees or contractors. You should work on the technical side of things and let someone else worry about the sales, management, and marketing.

I’m a Good Marketer

Marketers don’t tend to make good CEOs. Maybe because so many people think they are good marketers. Marketing is both a crucial piece of the puzzle but also a very small one. It takes up a lot of time but is useless without the right business or product in place. Marketing is a skill, not the basis of your business, which means you need someone to take care of the really important stuff while you spread the word.

I Just Want to Have My Own Business

Too many small business owners fall into this category. They just want their own business for the sake of having their own business. That’s a fine aspiration but if you don’t have the skills or the drive to run your own business, you don’t want to be a CEO, you just want to be an investor. Look at the TV show “Shark Tank“, the sharks don’t run all of those businesses, they just buy a chunk of the company and count the profits. They may even own the majority of the company and have someone else run everything. If you fall into this category, then it’s definitely time to fire yourself.

Best Productivity Apps to Track Your Time

Where does the time go? With too much going on, it’s impossible to keep track of where those hours there doesn’t seem to be enough of went. A great way to get on top of your schedule is to log your hours and visualize your time. You’ll be able to see which tasks take the most time to do, which tasks take longer than they need to, which tasks may require more attention, and what your biggest time wasters are.

Toggl is a great free, simple, and intuitive application that allows you to track your time on your desktop or with any mobile device. Its simplicity is key and easily its best feature, but for a free app it offers a ton for your business. The tool integrates with a ton of other tools you might use like BaseCamp, FreshBooks, QuickBooks, or ActiveCollab. You can see clear reports and graphs to see where your day went and forward those reports in Excel or PDF formats. You can also track a team’s hours and even allot hours for specific projects. The app is free for up to 5 users but larger businesses will need to upgrade to the Pro edition at $5 per user.

Harvest is another popular time tracking and invoicing tool that offers a few more features than Toggl but costs more as well. Harvest allows you to track your time on a desktop or mobile device, provides extensive reports and graphs to help you visualize where your time went, manages your team’s hours and budget, sends invoices right from the app, and offers timesheet approval features. There’s also Google Apps integration, and other 3rd party add-ons. If you are a single user, you can get a free version that supports 2 projects and 4 clients but others will have to pay. A solo account for 1-3 users costs $12 per month, a basic account for 5-10 users costs $40 per month, and a business account for 10+ users costs $90 per month.

RescueTime is a different kind of time tracking tool but one that is very effective and helpful. RescueTime lets you see exactly where you spend time on your phone, tablet, and computer. You simply download the app and let it run in the background. The app will record exactly what applications and websites you are using. You can check in as often as you like to see how much time you spent on work and how much time you spent on Facebook. The app is great for spotting trouble times and zones in your day and doesn’t let you get away with spending an hour playing Words With Friends.

Holiday Specials On Copy2Contact

The holidays are upon us and in the spirit of the season, we’ve slashed prices across the board on all Copy2Contact products. Take advantage of this yourself or spread the holiday lovin’ to one of your friends by sharing this post!

Click any of the products to see complete details and purchase:

Copy2Contact PRO/BlackBerry Bundle: 30% off – $59.45 (regular $84.95)

Copy2Contact PRO for Outlook or Palm: 30% off – $55.95 (regular $79.95)

Copy2Contact Personal/BlackBerry Bundle: 20% off – $35.95 (regular $44.95)

Copy2Contact Personal for Outlook or Palm: 20% off – $31.95 (regular $39.95)

Copy2Contact for BlackBerry: 20% off the 1st year – $7.95 (regular $9.95)
Copy2Contact CRM for Salesforce.com (monthly billing): 50% off the 1st month – $4.45 (regular $8.95)
Copy2Contact CRM for Salesforce.com (yearly billing): 20% off the 1st year – $79.95 (regular $99.95)
Copy2Contact CRM for NetSuite (monthly billing): 50% off the 1st month – $4.45 (regular $8.95)
Copy2Contact CRM for NetSuite (yearly billing): 20% off the 1st year – $79.95 (regular $99.95)
Special pricing ends December 31. Happy holidays!!